Privacy Notice

Our Policy

The personal data we collect from you includes:
  • questions, queries, or feedback you leave, including but not limited to your name, address, phone number, and email address if you contact and provide us with this information;
  • your email address and subscription preferences when you sign up to our email alerts;
  • how you use our emails - for example whether you open them and which links you click on;
  • your Internet Protocol (IP) address, and details of which version of web browser you used;
  • information on how you use the site, using cookies and page tagging techniques.

Why we need it

We use Google Analytics software to collect information about how you use We do this to help make sure the site is meeting the needs of its users and to help us make improvements, for example improving site search.

Google Analytics stores information about:
  • the pages you visit on;
  • how long you spend on each page;
  • how you got to the site;
  • what you click on while you're visiting the site.

We do not collect or store your personal information via Google Analytics (for example your name or address) so this information cannot be used to identify who you are.

We also collect data in order to:
  • improve the site by monitoring how you use it;
  • gather feedback to improve our services, for example our email alerts;
  • respond to any feedback you send us, if you've asked us to;
  • send email alerts to users who request them.

What we do with your data

We will not:
  • sell or rent your data to third parties;
  • share your data with third parties for marketing purposes.

We will share your data if we are required to do so by law

for example, by court order, or to prevent fraud or other crime.

How long we keep your data

We will only retain your personal data for as long as:
  • it is needed for the purposes set out in this document;
  • the law requires us to.

In general, this means that we will only hold your personal data for a minimum of 1 year and a maximum of 7 years.

Children's privacy protection

Our services are not designed for, or intentionally targeted at, children 13 years of age or younger. We do not intentionally collect or maintain data about anyone under the age of 13.

Where your data is processed and stored

We design, build and run our systems to make sure that your data is as safe as possible at any stage, both while it's processed and when it's stored.

Your personal data may, throughout the course of its processing at ONI, be transferred outside of the European Economic Area (EEA). Where this is the case, all appropriate technical and legal safeguards will be put in place to ensure that you are afforded the same level of protection as within the EEA.

How we protect your data and keep it secure

We are committed to doing all that we can to keep your data secure. We have set up systems and processes to prevent unauthorized access or disclosure of your data - for example, we protect your data using varying levels of encryption.

We also make sure that any third parties that we deal with keep all personal data they process on our behalf secure.

Your rights

You have the right to request:
  • information about how your personal data is processed;
  • a copy of that personal data;
  • that anything inaccurate in your personal data is corrected immediately.
You can also:
  • raise an objection about how your personal data is processed;
  • request that your personal data is erased if there is no longer a justification for it;
  • ask that the processing of your personal data is restricted in certain circumstances.

If you have any of these requests, get in touch.

Links to other websites contains links to other websites.

This privacy policy only applies to, and doesn't cover other websites we link to these websites have their own terms and conditions and privacy policies.

Following a link to another website

If you go to another website from this one, read the privacy policy on that website to find out what it does with your information.

Following a link to from another website

If you come to from another website, we may receive information from the other website. We don't use this data. You should read the privacy policy of the website you came from to find out more about this.

Changes to this policy

We may change this privacy policy. In that case, the 'last updated' date at the bottom of this page will also change. Any changes to this privacy policy will apply to you and your data immediately.

If these changes affect how your personal data is processed, ONI will take reasonable steps to let you know.

This policy is versioned and you will have access to past versions of this page.

Contact us or make a complaint

Contact ONI if you:

have any questions about anything in this document;

think that your personal data has been misused or mishandled.

Last updated 25 May 2018.

This cookies policy contains public sector information licensed under the Open Government Licence v3.0.


Cookies are pieces of information stored directly on the computer that you are using. Cookies allow us to collect information such as browser type, time spent on the Digital Services, pages visited, language preferences, and other web traffic data.

More details regarding our use of cookies can be found here.

More Information?

Our team of scientists are waiting to help with your questions